FlowShift Manager

Learn the app by swiping through it

Five short clips and three decks — create your account, create a job, post it, invite your team, and close out the hours. The gold ring marks exactly what to tap.

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Watch it happen

Creating your account

About a minute, no narration. Phone number, the code, your name, and you are in. There is no setup checklist any more: your first team is created for you, and clients, roles and rates appear the first time you need them.

What you’re watching

  1. 1Type your phone number and tap Continue
  2. 2A six-digit code arrives by SMS; the last digit signs you in
  3. 3Say your first and last name (Apple and Google sign-ups skip this)
  4. 4You’re in: the Jobs tab, with no checklist to finish
  5. 5Your first team is already there, named after you
  6. 6Clients, roles and rates get created the first time you need them

Creating a job with flow.ai

Under a minute, with narration in English or Spanish. A wedding for a client that doesn’t exist yet, twelve positions across three roles — typed as one sentence, and posted to the team by the end of the clip.

What you’re watching

  1. 1Tell flow.ai what you need, in plain words
  2. 2It turns the message into a complete event
  3. 3New client, venue and three roles — all filled in
  4. 4The draft is waiting in Drafts
  5. 5Hit Post, then choose who sees it
  6. 6The whole team is notified at the same time

Uploading a BEO

About a minute, with narration in English or Spanish. One PDF with five events becomes five complete drafts — venues, call times, roles and rates — ready for you to review before anything is created.

What you’re watching

  1. 1A client sends a BEO: one PDF, five events
  2. 2Upload the file and tap once
  3. 3flow.ai reads it and finds all five events
  4. 4Venue, call time, roles and rates for each one
  5. 5You review and approve — only then are they created
  6. 6Screenshots, photos and copied text work the same way

Team chat in two languages

Half a minute, music only. A manager who texts in English and a bartender who texts in Spanish, each writing in their own language: a rough note becomes a professional message, one more tap translates it, and the reply comes back the same way.

What you’re watching

  1. 1The manager types the update as a rough note
  2. 2One tap on Professional turns it into a clear message
  3. 3One tap on Translate puts it in the team’s language
  4. 4It lands on every phone as a notification
  5. 5A staff member picks the Running late preset
  6. 6Professional, Translate, send — the manager reads it in English

Inviting your team with flow.ai

Under a minute, music only. The manager asks flow.ai for the team code, texts the link to the group chat, a new hire pastes it into flow.ai in the Staff app, and the manager approves the whole batch with one tap. No accounts to create, no spreadsheet to keep.

What you’re watching

  1. 1On the Jobs tab, tap the flow.ai button and ask: What’s my team code?
  2. 2flow.ai answers with your staff code and the join link
  3. 3Long-press the reply, tap Copy link, and text it to your group chat
  4. 4A new hire pastes the link into flow.ai in the Staff app and confirms
  5. 5Every join request lands on your phone as a notification
  6. 6Open your team and tap Approve all — they’re in

Create a job

It works like a ChatGPT conversation. Or upload up to 20 documents at once, or fill the Quick Event Entry sheet.

Create a job by talking to it
1 / 8

Post the job

Open Drafts, hit Post, choose who sees it — then open it to control or edit.

Your draft is waiting
1 / 8

Approve the hours

The close-out chain — review, adjust, approve, export. Including the paper sign-in sheet.

Hours in. Approved.
1 / 6

Short form

The same story, cut for Reels

Shot-by-shot scripts for vertical video: what to film, what appears on screen, and the line to say over it. The marked beat is the one that makes the clip teach something instead of just look good.

26s · 9:16 · flow.ai

Say it. It's a job.

Opens mid-typing. No logo, no intro — the first frame is a thumb on a keyboard.

  1. 0.0–2.0Three servers, two bartenders.ON SCREENI still haven't opened a form.
  2. 2.0–5.0Saturday, five to eleven, the Grand Ballroom.
  3. 5.0–9.0That's it. That's the whole input.
  4. 9.0–13.0It pulled the roles, the headcount, the time, the venue.ON SCREENIt read all of it.
  5. 13.0–17.0And it lands in Drafts — nothing goes live until you say so.KEY BEATON SCREENLands as a draft.
  6. 17.0–22.0You pick the audience. Everyone, one team, or one group.
  7. 22.0–26.0Say it. It's a job.

30s · 9:16 · hours

Photograph the paper sign-in sheet

Opens on a coffee-stained paper sheet on a banquet table. Physical object first, phone second.

  1. 0.0–2.0Every venue still runs on one of these.ON SCREENEvery venue still has one of these.
  2. 2.0–5.0So stop typing it in.
  3. 5.0–7.0Shutter. No voiceover.
  4. 7.0–12.0It reads the sheet. Names, in, out.ON SCREENIt reads the handwriting.
  5. 12.0–17.0Anything it misread, you fix in a tap.
  6. 17.0–22.0Then approve. This is the step everyone forgets.KEY BEAT
  7. 22.0–27.0Because payroll only exports hours you approved.
  8. 27.0–30.0Paper in. Payroll out.

Run your first job free

The free plan covers five positions — one small job, start to finish. Drafts are always unlimited.

Get FlowShift Manager