FlowShift for managers · Part 1
How it works
For a manager who runs Saturdays out of WhatsApp.
Guide 2 of 3 · 14 slides
How it works
For a manager who runs Saturdays out of WhatsApp.
Swipe, use the arrows, or press ← →.
Today
Saturday lives in six group chats.
Which works, right up to the moment somebody asks a question.
Four questions the chat cannot answer
Who said yes?
Scroll up and count thumbs.
What was call time?
Answer it nine times.
Who worked how long?
Take their word for it.
Is she double booked?
You find out Saturday.
Step 1 · Build it
Send the same message. Get a job.
The exact line you would have typed into the group chat, typed here instead.
What a job is
A client, a day, a venue, and a list of slots.
Everything else in FlowShift hangs off those four. Fill them in yourself, or let the assistant do it and correct what it guessed wrong.
The one to remember
The count is the capacity.
Four bartenders means four people can say yes. Three have. The fourth yes closes the role by itself.
Raise it later and the role reopens. Lower it and you are telling someone who already accepted that there is no slot.
Step 2 · Post it
Then you choose who sees it.
One team, every team, or named people. Nothing leaves your hands until you tap Post.
Three ways to put a job in front of people
Broadcast
Your teams see it and claim their own slot. Fastest fill.
You need nine and do not mind which nine.
Invite
Only the people you name see it, each with a role.
The client wants the same four servers.
Assign
You place the person. No waiting for a yes.
Your captain always works this venue.
A share link is not a fourth way — It shows a job and its confirmed crew to someone outside the app — a client, a venue. It is read-only, so nobody can take a slot through it.
What it costs
One position is one person you put in front of staff.
A nine-slot gala costs nine. Not one job — nine people.
Drafts are free
Build twenty on a Sunday and spend nothing.
Cancel refunds
Unpublish or delete and they come back.
Empty still costs
You used the capacity to ask. That was the point.
Edits cost the gap
Six servers up to eight costs two, not eleven.
A made-up quarter, if your plan drops 120 a month
| Date | What happens | Left to use |
|---|---|---|
| 1 Sept | 120 land, good until 30 Nov | 120 |
| through Sept | You post jobs worth 95 slots | 25 |
| 1 Oct | 120 more land, good until 29 Dec | 145 |
| 12 Oct | Nine-slot gala posts, taken from September first | 136 |
| 20 Oct | The client cancels and the nine come back | 145 |
| 30 Nov | Whatever is left of September expires | October only |
The oldest positions always go first, so a quiet September cannot poison December.
You drive one arrow. The clock drives the rest.
Draft
Yours alone. Free.
Posted
You tapped Post.
Full
Last slot taken.
Live
Start time passed.
Review
Shift ended.
Done
Hours approved.
Gold is you. White is the clock. A job nobody took ends as empty, never as done — so a slow month reads honestly.
Step 3 · It fills
The list is the answer.
No thread to scroll, no thumbs to count. Who is on, in what role, is a list you look at once — and the whole crew is one tap from a message.
Step 4 · Close it out
Sunday: approve once.
Upload the sheet the client signed, then approve the whole crew in one tap. Approving locks each rate, so changing your prices in December cannot rewrite what November cost.
Take this away
Four lines rebuild everything else
- Client, job, roles, people, hours, money. Every screen is one of them.
- Four ways to build a job. Three ways to put it in front of people.
- You drive one arrow: Post. The clock drives everything after it.
- Posting costs one position per person, not per job. Oldest spent first.
And the one that bites: the count is the capacity.
How it works
In this guide
Where the manager is today: the job lives in WhatsApp
1How it works- 2Saturday lives in six group chats.
- 3Four questions the chat cannot answer
What a job is, and how one gets built and posted
4Send the same message. Get a job.- 5A client, a day, a venue, and a list of slots.
- 6The count is the capacity.
- 7Then you choose who sees it.
- 8Three ways to put a job in front of people
What publishing costs, and how a job closes itself
9One position is one person you put in front of staff.- 10A made-up quarter, if your plan drops 120 a month
- 11You drive one arrow. The clock drives the rest.
- 12The list is the answer.
- 13Sunday: approve once.
- 14Four lines rebuild everything else